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Administrative Assistant
Greater Shelton and New Haven Area
Date Posted: 03/20/2013
Employment Type: Perm
Category: Administrative Services
Job ID: 137438
Salary: DOE
Pay It Forward: $200 Referral Reward
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    Administrative Assistant
      • All general secretarial duties including printing, word processing, faxing, filing, telephone coverage, coordinating meetings and travel plans (including overseas travel), expense reports, maintaining calendars
      • Monitor, track and complete expense reports and invoices for the department
      • Heavy printing and checking of Financial Reports including compliance with MPD – using HFM and Cognos
      • Running reports, deleting blank pages, inserting cover pages, adding page numbers, checking and validating reports
      • Collaborate with Finance support staff at company meetings to determine status of tasks and assignments
      • Create and edit documents/ Presentations using PowerPoint – importing from other Microsoft applications as well as Acrobat is a necessity
      • PowerPoint Presentations Copying, pasting data from excel files Creating and Re-formatting graphs and charts
      • Prepare Excel worksheets for expense tracking and other duties as needed
      • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
      • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
      • Organize and coordinate meetings, conferences, travel arrangements
      • Maintain schedules and calendars (including global FP&A monthly calendar)
      • Setup and maintain filing systems – electronic and paper
      • Conduct Internet Research as needed
      • 4+ years secretarial experience; Associates degree preferred
      • Excellent computer skills including Windows, Word, Excel (set up and develop spreadsheets), Outlook, PowerPoint, and Acrobat Professional
      • Exceptional phone skills / positive attitude
      • Ability to adapt and learn new systems
      • Exceptional communication, organizational and interpersonal skills
      • Strong attention to detail
      • Must be able to prioritize and handle multiple tasks in a fast-paced environment
      • Willingness to handle both challenging and routine tasks
      • Ability to interact and coordinate with other sites – throughout organization.

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