Do you often feel scattered and overwhelmed at work? It can be frustrating when you’re constantly losing focus and not knowing where you left off or where to start, not to mention the loss of productive work time. If this sounds like you, it is time to take some steps to get more organized at work.
In the age of multitasking, one of the most important things you can do to get more organized is to get on top of your time management. A to-do list is a good place to start, but to make this practice even more useful, rank items in order of importance and notate how long you estimate each task will take. Break big tasks into smaller pieces to avoid getting overwhelmed. Sometimes it seems like there aren’t enough hours in the day. Starting with the most important tasks first will make sure you get them done before the day is over.
Clean your work area
There’s something about coming into the office to a clean desk and workspace that fosters productivity. A messy desk with piles of papers can cause you to become distracted and even lose time searching for what you need throughout the day. Implement a filing system that works for your papers and store items digitally when you can.
Organize your digital files
There are many ways to organize your email inbox for productivity. Depending on your provider, you should be able to customize how your emails are organized as they show up in your inbox. Create folders for different subjects and projects. This will help you when you are searching for a specific email. You should also take some time to arrange your computer folders. Saving every file onto a crowded desktop can complicate future tasks when you need a certain file for a project. Also, make sure you are strategic about naming the files so you can easily search for items.
Turn off pop up notifications on your phone and desktop. Notifications like this interrupt your workflow and cause you to lose focus. Limit email checking to set times throughout the day. It is tempting to drop everything and answer every email request that comes through, but you won’t regret implementing this one! Staying focused on the task at hand and saving email and requests for scheduled times when possible will help you complete more projects.
Use these tips for organizing your work life and cut down on wasted time and distractions! You’ll find you are able to accomplish more throughout your day, minimizing stress and the feeling of being overwhelmed. You’ll find you are able to accomplish more throughout your day, minimizing stress and the feeling of being overwhelmed. If you're feeling like you need a change of pace and a new organized environment, contact a McIntyre Group recruiter today!